Athletic Equipment Policies And Procedures
NCAA Rules
The NCAA has provided some important legislation regarding equipment related issues:
16.12.1.7 Summer Use of Athletics Equipment. A student-athlete may retain and use institutional athletics equipment during a summer vacation period. 16.12.2.5 Athletics Equipment. A student-athlete may not accept athletics equipment, supplies or clothing (e.g., tennis racquets, golf clubs, hockey sticks, balls, shirts) from a manufacturer or commercial enterprise. Such items may be provided to the student-athlete's institution, to be utilized by the institution's team in accordance with accepted practices for issuance and retrieval of athletics equipment. It is important to note that although the NCAA approves of the above conditions, the athletic department must also abide by state regulations. Therefore, all athletic department policies that are stricter in nature than those set forth by the NCAA, will override those same NCAA rules. Issuance and Retrieval Each Coach is responsible for managing their own sports athletic apparel and equipment inventory. Coaches are to utilize the Apparel/Equipment Inventory Information form in order to document the issuance and retrieval of athletic apparel and equipment. A copy of the Apparel/Equipment Inventory Information should be filed with the Athletic Business Office in conjunction with the Compliance Office no later than 10 working days following issuance of equipment or apparel. The form is set up to identify the following:
The student-athlete will be held financially responsible for all apparel and equipment assigned to them. In the event of lost, stolen or damaged equipment, it will be the responsibility of the student-athlete to replace the item, or to reimburse the athletic department as deemed appropriate by the Athletic Director or Sport Director. If the student-athlete violates the SLU/NCAA rules for apparel and equipment issuance and retrieval, said student-athlete might be subject to punishment by SLU and/or NCAA, including termination of athletic eligibility. The Head Coach is responsible for the proper application of the apparel and equipment issuance and retrievalprocess. All apparel and equipment must be accounted for and reported in a timely manner to the Athletic Business Office in conjunction with the Compliance Office. If the Head Coach violates the SLU/NCAA rules for apparel and equipment issuance and retrieval, said Head Coach may be subject to punishment by SLU and/or NCAA, including program probation/sanction and/or employment termination. The retrieval of athletic apparel and equipment from the student-athletes must occur no later than 10 business days following the completion of the athletic competition (End of season, player leaves team, etc.). All Apparel/Equipment Inventory Information forms must be completed and copies filed with the Athletic Business Office no later than the end of the 10th business day following completion of athletic competition. In the eventuality the sport has a split season (Soccer, Volleyball, Field Hockey, Golf), student-athletes not returning for the Spring season must return their apparel and equipment within 10 business days of finishing the Fall season. Student-Athletes that do not comply with the apparel and equipment procedures are subject to having their academic records suspended until the matter is settled. Apparel vs. Equipment The biggest question in equipment management is the dissemination between apparel and equipment. The NCAA does not set a specific list of what is apparel or equipment. For our general inventory purposes: ap·par·el (-prl) n. Clothing, especially outer garments; attire. Pieces of clothing worn by the student-athlete. Items that after being issued and utilized for practice or competition CANNOT be utilized by other team members in subsequent seasons.
T-Shirts Shorts Socks Bras and Girdles Biker Shorts Mouth Guards *Jerseys *Sweatpants *Sweatshirts *Jackets *Rainsuits * These items are technically apparel since they are utilized, but are not necessarily unusable for subsequent seasons. Therefore, they are more heavily scrutinized when determining the qualification for permanent release. e·quip·ment (-kwpmnt) n. an artifact needed for an undertaking or to perform a service Equipment: Items utilized by the student/athlete that CAN be utilized by other team members in subsequent seasons.
Balls - All Sports Baseball/Softball Bats Catchers Equipment Baseball/Softball Gloves Hockey Sticks Golf Bags Golf Clubs Umbrellas Tennis Racquets String Grips *Shoes/Cleats *The NCAA defines shoes as equipment, but they can be treated as apparel if they are no longer usable at the end of the institutions playing season. NCAA Rules Interpretations The following is a sampling of the NCAA's rules interpretations on the subject of Athletic Equipment. Issue: Retention of multiple warm-up uniforms (issued March 31st, 1989) Interpretation: In regard to a member institution whose shoe contract provides for multiple warm-up uniforms for the student-athletes of that member institution's intercollegiate team; confirmed that a student-athlete on that team would be permitted to retain only those warm-up uniforms that were issued and utilized for actual practice and competition. Issue: Retention of athletics apparel subsequent to the academic year (issued May 11, 1990) Interpretation: In regard to whether a member institution may permit a student-athlete to retain apparel items (e.g., warm-ups or uniform) subsequent to an academic year and prior to the end of the individual's collegiate participation; determined that in order for such items to be provided to the student athlete, they must not be reusable (e.g., they must have received normal usage through practice and competition) by other team members in subsequent seasons and then subject to the discretion of the institution, may be considered the property of the involved student-athlete; noted further that under such circumstances, such items may not be sold by the involved student-athletes. Issue: Purchase of used equipment by student-athletes (issued October 21, 1993) Interpretation: 1. Purchase of used equipment by student-athletes: The requirement set forth in NCAA Bylaw 16.12.1.5 that used equipment may be purchased by a student-athlete on the same cost basis as any other individual interested in purchasing such equipment does not preclude an institution from initially offering its student-athletes the opportunity to purchase the equipment at fair market value. Under such circumstances, it is not permissible to provide such equipment to a student-athlete free of charge even if the institution receives such equipment at no cost. [References: 16.02.3 (extra benefit) and 16.12.1.5 (retention of athletics apparel and equipment)] Issue: Retention of Shoes (issued July 28, 1994) Interpretation: Although shoes are considered equipment under NCAA legislation, a student-athlete is permitted to retain such items if they are no longer reusable at the end of the institution's playing season. [References 16.12.1.5 (retention of athletics apparel and equipment), and 10/23/86 NCAA Interpretations Committee minutes, Item No.1-(p)]
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